Some PowerPoint Tips You Will Find Useful

Microsoft PowerPoint Tips

Photo Credit: garethjmsaunders

I rarely do any presentation related work but I’ve been doing quite a bit of Microsoft PowerPoint related stuff for the past two weeks and have discovered these PowerPoint tips and tricks that I would like to share:

  • Converting a PowerPoint Show to Slides
  • Embedding YouTube Videos in PowerPoint Presentations
  • Converting Your PowerPoint Slides Into Flash Presentations For Free!

Hope you’ll find them as useful as I did!

Converting a PowerPoint Show (PPS File) to Slides (PPT File)

My boss somehow forgotten to save an important presentation’s slides after saving the whole thing as a PowerPoint Show (PPS). Guess who he looked for when this calamity happened? Yep, yours truly of course.

At first I thought that since this one of Microsoft’s flagship propietry stuff, surely I’ll be needing some sort of convertor to convert the PPS file back to PPT… heck I might even have to pay for such a tool. Thankfully, I decided to give Google a try before heading to the Microsoft Office web site.

I’m glad I did! Apparently the fix was as simple as renaming the file extension. Let’s say your PowerPoint show is called product-demo.pps, all you need to do to get the slides back is to simply rename it to product-demo.ppt.

That’s it! One downside to this method is that it won’t work for password protected PPS files.

Embedding YouTube Movies in PowerPoint Presentations

For the life of me, I never thought that this was possible. Imagine my surprise when I found that it’s not only possible but there’s even a YouTube video tutorial on how to get this done!

If you don’t want to watch the video and just need a simple step-by-step guide on how to do this, then here are the details:

  1. Get the URL to the YouTube Flash file and write it down somewhere
    • eg. For a video at the Flash file URL would be (just remove the watch? portion and replace the equal sign (=) with a slash (/)
  2. In PowerPoint, load (or create) your presentation file
  3. At PowerPoint’s View top menu item, select Toolbars and make sure Control Toolbox is checked
  4. At the Control Toolbox toolbar, click on the More Controls button (the one having a hammer and spanner icon)
  5. From the dropdown list that appears, select Shockwave Flash Object
  6. Your mouse pointer should now change to a crosshair selection icon, use it to draw the area where you want your YouTube movie to be displayed
  7. After drawing the area, right click on it and choose the Properties menu item
  8. Under the Alphabetic tab, double-click the (Custom) property item and a Property Pages window will appear
  9. Enter the YouTube Flash file URL you obtained in the first step above into the Movie URL text field. Make sure the Embed Movie tickbox is not checked and click the OK button

If you followed the steps above correctly, you should able to play YouTube videos in your PowerPoint presentations. Of course, the computer playing the presentation should be connected to the Internet for this to work.

Converting Your PowerPoint Slides Into Flash Presentations For Free!

If you happen to be an Adobe Flash expert then you’d probably like to skip this whole section. For the rest of us though, I’d like to recommend authorGEN authorPOINT Lite… a freeware application that can easily convert your PowerPoint presentations to Flash!

Once installed, it is integrated with Microsoft PowerPoint and will do its job with just a click of a button. Only one dialog window and no configuration options that look like it was inspired by a space shuttle dashboard!

authorGEN authorPOINT Lite is probably the best tool to do PowerPoint to Flash conversions for most people. However, those who are presentation professionals might want to consider upgrading to authorGEN authorPOINT.

Hope you find the PowerPoint tips mentioned above useful. If you have other neat PowerPoint tricks up your sleeve, please share them with us by commenting.

3 responses to “Some PowerPoint Tips You Will Find Useful”.

  1. mypapit Says:

    cool, i like the part where I can embed youtube video inside powerpoint presentation

  2. Site Admin Azmeen Says:

    Yeah… I never thought it was possible until I saw the video myself!

  3. Kay Kastum Says:

    As for the PPS file, what I did was to open a Power Point program, and open the PPS file form there. That will get those files to be back on editing mode. But your tip here is 100X faster of course.

    I like the Youtube bit. Will impress the bosses further with all these.. he he.